Moving workplaces around is a time-consuming and complex operation, especially if you don’t have a strategic strategy in place. As a result, drafting a sound office relocation project plan is essential. Continue reading to explore some crucial tips on how to properly plan a large office move.
Know Why You Want To Do This
Today’s world is competitive, with businesses attempting to maximize profit and differentiate themselves in the marketplace. A growing number of organizations are relocating their employees to more modern office spaces. While productivity is certainly significantly boosted by being in a pleasant working environment, there are a variety of other reasons why businesses relocate, including the following:
- To boost productivity
- Additional room for expansion
- More personalized design
- Encourage a healthy work-life balance
- Build around a new remote work normal
- Attract more clients
- Lower employee turnover
- A shift in objectives
- Appoint a move manager
You should consult with your team to determine whether or not a significant change is right for you. However, if some or all the factors mentioned above apply to your company’s needs, relocating could be highly beneficial.
Estimate Relocation Budget
It’s essential to estimate the overall relocation budget to know whether you can afford the move in the first place. Some of the items you should include in the expenses are existing office repairs, new office costs, mover’s cost, the fee incurred in terminating your lease, additional hours for staff, and installing IT systems. You should review the set budget periodically to ensure the moving process stays within the established parameters.
Emphasize Cable Management
IT systems cost a lot of money for businesses. Facilitating proper cable management is an important aspect of information technology that can save you big in the long run. Reduced signal interference, cost savings, more excellent serviceability, and lower error probabilities for maintenance and troubleshooting are just a few of the benefits. Relocating your offices lets you start fresh and put a cable management plan in place if you didn’t already have one.
Find a Reputable Moving Company
You should do heavy research before choosing your moving company. A reputable moving firm should have positive reviews, insurances, licenses, and ratings from past clients readily available. Additionally, they should help with packing, loading, and unloading your office equipment and preferably have previous experience working with businesses.
Set a Timeline
You should know when your existing lease expires before deciding on your ideal relocation date. Choose one that will provide you with adequate time to plan thoroughly. It’s crucial to factor in purging, setting up a new workspace, and decluttering when drafting a timeline. Include a buffer to accommodate for unforeseen technical issues during the relocation.
Communication is key when figuring out how to properly plan a large office move. Always try to loop in team members, service providers, current clients, and any other relevant people whenever possible. The more time and effort you put in beforehand, the easier the move will be for everyone.
